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Use case · Forms & intake

PDF forms, filled in online. No re-typing.

Send each person a link to the PDF form you already use. They fill it in on any device, and every answer comes back as structured data — straight into your systems.

Read the story
To
Lina Berg, starts 1 November
Re
Your onboarding packet
Sent
Monday, 09:10
Tracked 4 new hires 4 of 4 sent back Nothing re-typed

One onboarding packet, one week.

What paperwork looks like when every form is a link.

  1. Mon
    09:00

    Keep the form you already have.

    Your onboarding packet is already a fillable PDF. You upload it as it is — no rebuilding every question in a form builder.
    Onboarding packet
    Full name
    Start date
    Laptop
    T-shirt size
    Read the IT policy
  2. Mon
    09:10

    Every new hire gets a link of their own.

    Four people start next month. Each one gets a personal link to the packet, so every form that comes back already carries the right name.
    Recipient links
    L
    Lina Berg
    Product designer
    Active
    M
    Max Keller
    Support engineer
    Active
    A
    Ana Costa
    Account executive
    Active
    J
    Jonas Weber
    Data analyst
    Active
  3. Tue
    19:45

    Filled in on a phone, after dinner.

    Lina opens her link on her phone and fills in the form right in the browser. Nothing to print, scan or install.
    Onboarding packet
    Full name
    Lina Berg
    Start date
    1 November
    Laptop
    MacBook Pro
    Submit
  4. Tue
    19:52

    One submit, one structured record.

    The moment Lina submits, her answers arrive as one record: every field named, every value typed, tied to her. Your automation passes it straight on to your HR system.
    Form submitted
    Full name
    Lina Berg
    Start date
    1 November
    Laptop
    MacBook Pro
    T-shirt size
    M
    Read the IT policy
    Yes
  5. Thu
    10:00

    You see who has not sent theirs.

    Two days later, two packets are back. Next to the submissions, the links show the rest: Max opened his but has not sent it, and Jonas has not opened his link yet.
    Links & submissions
    L
    Lina Berg
    Tuesday, 19:52
    Submitted
    A
    Ana Costa
    Wednesday, 12:30
    Submitted
    M
    Max Keller
    Opened on Wednesday
    Opened
    J
    Jonas Weber
    Link not opened yet
    Not opened
  6. Fri
    17:00

    Two reminders, and everyone is done.

    Instead of chasing all four, you send a reminder to Max and Jonas only. By Friday evening every packet is back — and nobody typed a single answer twice.
    Onboarding packet
    L
    Lina Berg
    Tuesday, 19:52
    Submitted
    A
    Ana Costa
    Wednesday, 12:30
    Submitted
    M
    Max Keller
    Thursday, 16:05
    Submitted
    J
    Jonas Weber
    Friday, 11:20
    Submitted

What changed this week.

Nothing re-typed

Every answer arrived as a named field, straight into your HR system — no copying from scans.

No printer, no scanner

New hires filled in the PDF you already had, on whatever device was at hand.

Chase only who is missing

You knew who had opened the packet and who had sent it back, so two short reminders did the job.

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as a link.

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